Student absence procedures

You have enrolled to undertake an agreed programme of study. Attendance at lessons is the single most important factor in your achievement. You are expected to attend every lesson punctually unless there is an exceptional reason. Lateness is disruptive and persistent lateness will result in disciplinary sanctions. Your attendance records are updated on a daily basis on the SJR Portal.

If you do not adhere to the attendance requirements and procedures of the College you will become subject to the College’s Support and Disciplinary Procedures. Additional sanctions which may also be applied include being required to bear the cost of course registration and / or examination fees or being withdrawn from the course. Bursary payments may also be withheld. Progression to further years of study also depends upon a good attendance record.

Reporting Absences
You should report all absences by telephone or email to the College by 8:30 a.m. if you have a lesson at 9:15 a.m. otherwise by 10:00 a.m. each day of your absence.  If you are absent from work placement you must notify your placement and the College. Failure to contact College will result in the College contacting you and you will be considered as not having followed procedure which may result in disciplinary sanctions.  Your attendance is a major priority and you should keep the College fully informed of any genuine reason for absence.  Genuine absences should be supported by evidence such as a medical note or appointment card.

To report a student absence, please telephone 01942 214797; press 1 for student absences
OR email attendance@sjr.ac.uk before 10am.

Lateness Procedure
You must attend all lessons punctually.  If you know that you are going to be late you must inform the College. If you are late for College due to a College bus problem, an e-mail will be sent to staff informing them that the lateness is due to transport problems. If you arrive late you must go straight to your lesson.
If you are late to any lesson for any reason you are responsible for getting your absence mark changed to a late mark by reminding your teacher at the end of the lesson.

Unauthorised Absences
Sickness Absence
Sickness absence will be recorded as UNAUTHORISED. Exceptions are listed below.
Routine doctors’ and dental appointments will also be recorded as unauthorised.

Holidays in College Term Time
Holidays in term-time will NOT be approved by the College and will be recorded as UNAUTHORISED. Holidays taken during term time may result in disciplinary sanctions and may contribute to progression decisions.

Authorised Absences
Some absences may be classified as authorised and in these cases students will be marked as ‘authorised’ on College attendance records.  You must gain approval of known absences in ADVANCE.

These will ONLY be approved if the reason for absence is unavoidable and the evidence has been presented to reception, usually prior to the date of the absence. In such cases an Advance Notification Form must be completed.

Absences will not normally be approved if documentary evidence of the reason for absence is brought into College AFTER the absence has occurred.

Authorised Absences:

Please note: