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Student absence

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Student Absence & Punctuality Procedures

You have enrolled to undertake an agreed programme of study and 100% attendance is expected. Attendance at lessons is the single most important factor in your achievement. Research shows that a 4% drop in overall attendance results in the loss of a grade in 1 subject and a 10% drop in overall attendance results in your grades dropping by one grade across your whole programme. You are expected to attend every lesson punctually. Lateness is disruptive and persistent lateness will result in disciplinary sanctions. Your attendance records are updated on a daily basis on the SJR Portal. If you do not adhere to the attendance requirements and procedures of the College you will become subject to the College’s Support and Disciplinary Procedures. Additional sanctions may also be applied and include being required to bear the cost of course registration fees and / or examination fees or being withdrawn from the course. Bursary payments may also be withheld. Progression to further years of study also depends upon your attendance record being good. Reporting Absences Your parent/carer must notify College of all absences by telephone on the day of the absence and all subsequent days. If you are absent from work placement you must notify your placement and your parent/carer must notify the College. Failure to contact College will result in your Progress Tutor contacting your parents and may result in disciplinary sanctions.  Your attendance is a major priority and your parents/carers should keep the College fully informed of any reason for absence. Absences should be supported by evidence such as a medical note or appointment card.

College Telephone Number: 01942 214797, press 1 for Student Absences. College absence reporting e-mail:

Lateness Procedure

You must attend all lessons punctually.  If you know that you are going to be late you must inform the College. If you are late for College due to a College bus problem, an e-mail will be sent to staff informing them that the lateness is due to transport problems. If you arrive late you must go straight to your lesson. You are responsible for getting your absence mark changed to a late mark by reminding your teacher at the end of the lesson. Authorised Absences Some absences may be classified as authorised and in these cases students will be marked as ‘authorised’ on College attendance records.  You must gain approval of known absences in ADVANCE. These will ONLY be approved if the reason for absence is unavoidable and the evidence has been presented to Reception, prior to the date of the absence.

Authorised Absences:

  1. University open days (3 maximum).
  2. University Interviews and other final career choice interviews.
  3. Hospital / orthodontist appointments/ serious illness supported by a doctor’s note.
  4. Practical driving test.
  5. Bereavement/funeral.
  6. Religious holidays.

Unauthorised Absences:

Sickness Absence Sickness absence will be recorded as Unauthorised. Routine doctors’ and dental appointments will also be recorded as unauthorised. Holidays in College Term Time Holidays in term-time will NOT be approved by the College and will be recorded as Unauthorised. Holidays taken during term time may result in disciplinary sanctions and may contribute to progression decisions. *             Medical and dental appointments will NOT be authorised. **           Driving lessons will NOT be authorised. ***        Driving theory tests will NOT be authorised.

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Level 2 entry requirements

If you’re not quite ready to start on a Level 3 Technical course (T Levels) or a Vocational Level 3 course (BTEC) but want to begin on the path to your chosen career, the Transition Programme could be for you.  

Transition Programmes are tailored to prepare students to move onto Technical or Vocational Level 3 study. They will give you the opportunity to improve your English and Maths, your work readiness skills and introduce you to the technical skills and concepts that you will need for future study and employment. 

As part of the Transition Programme you will study a BTEC Level 2 Award in your chosen subject area as well as the BTEC Level 2 Extended Award in Work Skills. You will also have the opportunity to resit GCSE English and/or Maths if you have not yet achieved a grade 4. 

Entry criteria for Transition Programmes is four grade 3s including grade 3s in English Language and Maths GCSE.

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